Privacy and Cookies

Last updated: 09 May 2025

1. Introduction
Welcome to GAIA HR Consultancy Ltd (“we”, “our”, “us”). We respect your privacy and are committed to protecting your personal data. This privacy and cookie policy explains how we collect, use, and protect your information when you visit our website or interact with us.

2. Who We Are
GAIA HR Consultancy Ltd
19 Meavy Close, Loudwater
High Wycombe, HP13 7BH
United Kingdom
Email: mona@gaiahrconsultancy.com

We are a UK-registered HR consultancy business providing HR services and advice to organisations and individuals.

3. What Personal Data We Collect
We may collect and process the following categories of personal data:

Identity Data – name, title.

Contact Data – email address, phone number, postal address.

Professional Data – job title, employer details, CVs, employment history (if applicable).

Technical Data – IP address, browser type, and browsing behaviour on our website.

Marketing and Communications Data – preferences in receiving communications from us.

We collect this data when you:

Fill out a contact or enquiry form.

Use our HR consultancy services.

Browse our website.

4. How We Use Your Personal Data
We use your data to:

Respond to your enquiries.

Provide our HR consultancy services.

Communicate with you, including sending newsletters or updates if you’ve opted in.

Improve our website and user experience.

Meet our legal and regulatory obligations.

We will only use your personal data when the law allows us to, including:

Where it is necessary for the performance of a contract with you.

Where it is necessary to comply with a legal obligation.

Where you have provided consent.

Where it is in our legitimate interests (e.g., improving our services).

5. Sharing Your Data
We do not sell your personal data. We may share your data with:

Service providers (e.g., web hosting, email marketing platforms) who help us run our business.

Legal or regulatory authorities if required to comply with a legal obligation.

All third parties are required to respect the security of your data and to treat it in accordance with the law.

6. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes we collected it for, including legal, regulatory, tax, or accounting requirements. After this period, your data will be securely deleted or anonymised.

7. Your Rights
You have the right to:

Access your personal data.

Request correction or erasure of your data.

Object to processing or request restriction.

Withdraw consent at any time (where applicable).

Lodge a complaint with the Information Commissioner's Office (ICO) at www.ico.org.uk.

To exercise any of these rights, please contact us at: mona@gaiahrconsultancy.com

8. Cookies
We use cookies to enhance your experience and gather analytics on how our website is used.

What are cookies?
Cookies are small text files stored on your device when you visit a website. They help us understand user behaviour, remember preferences, and improve functionality.

Types of cookies we use:
Strictly Necessary Cookies – Essential for website operation.

Analytics Cookies – Help us understand how visitors interact with our site (e.g., Google Analytics).

Functionality Cookies – Remember your preferences.

Managing Cookies:
You can set your browser to refuse all or some cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of this website may not function properly.

9. Third-Party Links
Our website may contain links to third-party sites. We are not responsible for their privacy policies or practices.

10. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.

If you have any questions or concerns about this policy, please contact us at:

GAIA HR Consultancy Ltd
19 Meavy Close, Loudwater
High Wycombe, HP13 7BH
Email: mona@gaiahrconsultancy.com